Responsible for creating, maintaining and updating donor and prospect records, inputting visit notes provided by the DAR team, Manages the office activities which include exercising independent judgment in resolution of administrative problems which includes interpreting and communicating operating policies and procedures, Knowledge of academic policies, procedures, practices and systems, both within Krieger and JHU, Proficient with standard office equipment and software (i.e. Positive and upbeat attitude combined with effective communication skills, Light physical effort (lift/carry up to 25 lbs. Develop and maintain positive and productive relationships with key internal and external constituents, Cooperate with the Athletics compliance office regarding NCAA rules and policies, including reporting requirements, and make a determined effort to ensure that staff and teams are in compliance, Ability to provide exceptional customer service and execution, Ability to maintain high energy and a positive demeanor, High productivity, accuracy, precision and attention to detail, Must be currently licensed as a Registered Nurse in the state of Maryland, Has at least 3-5 years of experience as a registered nurse in an acute care setting, Previous work experience in the charge nurse position or supervisory position is preferred, where incumbent, Must possess a comprehensive knowledge of nursing policies, procedures, standards, systems and, Successful completion of required Connect Care modules and training, High School Diploma (or equivalency) required. Ensures accountability in carrying out those duties as stated in the position description, In collaboration with the Nursing director's and nursing administration, ensures safe standards of nursing practice through adequate staff coverage, Assesses and follows through on issues of individual competency, education needs and appropriateness of case mix for staff members, Collaborates with the nurse directors in the guidance, counseling, and evaluation process of nursing personnel, Participates in planning, implementation and evaluation of short and long term goals of the nursing department, Identifies and maintains a multi-disciplinary approach to opportunities for improvement and problem solving, Maintains excellent communication with all disciplines regarding quality improvement issues, staff needs and administrative decision making process, Maintains professional responsibility for self growth and education by active participation in nursing organizational activities and is knowledgeable of new directions, concepts and techniques pertinent to the acute care setting, Willingly and actively participates in assigned hospital committees. Conducts store tours and introductions for new hires, Coordinates and follows up on training activities with department managers, including set up of CGT training and running CGT reports to ensure compliance, Maintains Associate HR Records alphabetically in a locked cabinet, keeping medical files separate from the associate files. This includes active participation in building and maintaining one or more sections of the department's Administrative Coordinator Handbook, Hires, trains and supervises the department’s student employees, With the assistance of student employees, oversees the cleaning, maintenance and supplies for the department's main faculty and staff lounge, At least 5 years of administrative support experience, including office management, Excellent organization, planning, oral/written communications and interpersonal skills required, Serve as primary contact with the campus and external community on the executive's behalf. Provide/receive information, compile/coordinate responses from Executive department staff, Assist Senior Executives with project details, overseeing completion of administrative tasks, Organize meetings, presentations and scheduled events as directed by supervisor – ensure communication to all impacted parties, Manage intra-office information flow, ensuring timely completion of projects, Use Microsoft Excel, PowerPoint, and Word to prepare numerous reports, presentations and memos, Compile gathered information into proper formats, distributing information, Maintain organized office area – including file management, maintain executive database, and Marketing area, Liaison with other pyramids administrative assistants, Assist events and media teams at events and with merchandise pulls as needed, Strong administrative and computer skills in the following applications: Microsoft Word, Excel, PowerPoint, and Internet Explorer, Excellent oral, written and interpersonal skills, Ability to balance multiple project deliverables and identify and execute tasks effectively, Independent, resourceful, self-discipline and takes initiative, Ability to handle confidential information efficiently and responsibly, Ability to interact with all levels of management, Ensure timely payment of customs duties by collecting and submitting entry and entry summary documentation, Completes entry/release transaction processing by photocopying, assembling and routing documents to U.S. Customs, other government agencies, and carriers, and by assembling and distributing invoices, Ensure prompt movement of cargo by obtaining freight release and communicating with carriers. Assist the Head Coach and other sport program coaches or staff in preparing for interactions with all constituencies as needed, Prepare travel arrangements and itineraries on behalf of the Head Coach or sport program as needed, Assist with sport program recruiting efforts and gameday operations as needed, Provide sport program reception services, answering the main telephone line and interacting with guests. Explains associate discount program and assists in processing discount paperwork for new associates. Administrative coordinators also help prepare manuals and other publications on improved solutions, methods and procedures after conducting research and analyzing reports and findings. Maintaining administrative workflow. Administers job-posting program including set up, scheduling interviews, {may assist in interviews) closing and preparing all paperwork related to job posting. Work activities relate primarily to operations and procedures, Work is usually limited to immediate organizational unit, but may coordinate projects within or with other units. Project Coordinator Resume Examples Project Coordinators often work under the supervision of a Project Manager and are responsbile for controlling project variables. Coordinate schedules for visiting prospective students and their families. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. Our company provides innovative solutions and insightful strategies for green office products. Perform other related duties as required and assigned, P roven experience working with confidential patient health information (PHI) and client information, General understanding of healthcare practices and principles, Strong leadership and interpersonal skills, with demonstrated ability to work collaboratively with team members to accomplish goals, Demonstrated effectiveness in relationship-building and communicating with external stakeholders, Able to work in a culturally-diverse, multidisciplinary environment, Performs duties and tasks that are frequently nonroutine Refers only the most complex issues to higher level, Schedules, reports, and tracks information for department, May assist in orienting and training lower level employees, Basic office practices, procedures and methods, Build solid, effective working relationships with others, Manage appointment database for the Undergraduate Advisers, Gather content and update the department social media tools and Web site, Create all marketing materials for department curriculum, Responsible for department events: room reservations as well as food and beverage, Process all telecommunication requests, and reconcile telecommunication accounts monthly, Responsible for monitoring and purchasing office supplies, as well as reconciliation of the purchase card account, Manage all travel reservations for applicants of faculty positions; and, Manage other department administrative duties as assigned: poster printing appointments, key request/Omnilocks, brownbag updates, copy card, room scheduling, and mail management, Ability to work in a fast-paced environment and adapt to changes in a work environment, High level of excellent customer service skills, Strong ability to multitask and prioritize, Ability to work in a team environment; and, Experience on social media platforms and with Web site content management, Knowledge of Mason or commonwealth of Virginia systems and policies, Strong student data systems from admissions through graduation and the capacity to analyze long-term program effects, Carry out critical and important projects in conjunction with other team or committee members, including developing plans, defining and communicating alternatives and making recommendations regarding appropriate courses of action based on thorough understanding of desired outcomes, expectations and timelines (e.g., developing course scheduling priorities), Identify issues impacting office operations and design proper solutions; recommend operational processes and workflows, Analyze data to provide support to the program Director regarding systems and enrollment (e.g., semester enrollment; student accounts including holds; student progress through program and transition points; Starfish reports), Analyze data and run reports to inform the program Director in advance of possible issues. Coordinate complex meeting schedules throughout the UW Medicine Health System and with strategic partners, and respond with confirmations and action items, Meeting preparation: initiate meetings; assist with the preparation of electronic and hard copy documents, agenda creation via a template; record and publish minutes; send follow-up materials; organize and maintain other essential documents and records. In order to keep the company upright, administrative coordinators keep communication flowing between departments, schedule meetings, budget projects, manage staff members, and work directly with customers. Promote these values throughout the organization with a focus on fulfilling the GT Athletics mission. outside counsel, Provide general office support related to faxing, copying, filing, organizing, mailing, tracking documents, data entry, and ordering supplies, Partner with other Administrative Assistants across other Legal Department functional areas as needed, Perform other duties as assigned by the IP Legal Department, as needed, Maintain strict confidentiality of documents and information communicated within the Legal Departments including confidentiality from and between members of the IP and Corporate Transactional (M&A) Legal Departments in relation to highly confidential and/or legally sensitive Mallinckrodt matters, Handles inquiries, schedules appointments, develops presentations, and fills other office support functions, Monitors budget activities and analyzes trends, Supports any level of Vice President of a particular business unit of Exelon Corporation, Supervision is exercised over subordinate administrative staff within business unit. ), Manage all travel associated with IP Legal Department, which includes, planning, scheduling, coordinating, and processing business expense reports, Processing and coding all legal invoices from non-US firms, Reviewing and maintaining USPTO and EPO deposit accounts, Requesting monthly IP litigation accrual information from outside counsel and conducting necessary follow-up communications, Generating Mallinckrodt Patent Incentive award data from patent database, preparing requests and obtaining payment approvals, Preparing information from patent database and ordering annual Mallinckrodt patent plaque awards, Assist with the drafting of letters under the direction of the IP Legal Departments, Organize and expedite flow of work by proactively following-up with others to ensure deadlines are met, Recommend and implement departmental process improvements, Maintain and coordinate shared files – both electronic and hard copy, Interface with all levels of employees, including high level executives, and business associates, e.g. Alerts services when clients have been waiting for more than 10 minutes. and University procedures, Experience with UWMC and HMC campus locations and systems, Experience working with a diverse group of people, Willingness to learn new things and step up to a challenge, Knowledge of University guidelines and procedures including the ability to reference them on the UW website when requested, Requires keyboard skills at the equivalent of 30 WPM, General administrative duties including meeting and event planning, booking domestic and international travel, managing international travel requirements including obtaining visas and passports, Preparing expense reports in the SAP system, Organizing and managing the IT information within the internal SharePoint structure, Managing interfaces with outside organizations including industry and professional organizations, IT vendors, and Gartner, Organizing and preparing monthly and quarterly financial and non-financial performance communications to the organization, Support daily operations of project administration including set up, tracking, reporting and closing of projects and initiatives across IT, Where applicable - Set up charging mechanism (under SAP projects) for all work, Provide support for project back office operations such as processing and handling of Purchase Requisitions, Purchase Orders, Invoices, Vendor Statement or Work, etc…, Where applicable – work with external vendors for processing of PO’s, Invoices and statements of work, Provide support for project funding through EAR process, Expedite project procurement needs (includes RFI/RFP and requisitioning) as needed, Monitor and complete project Capitalization reports, Facilitate closing of projects in systems as needed, Minimum high school diploma with at least 10 years of experience as an Administrative Specialist, prior Executive Assistant experience preferred, Ability to self-direct work demonstrating initiative, creativity and problem solving. 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